The U.S. Agency for International Development (USAID), Jamaica is seeking eligible and qualified applicants for the position of Project Management Assistant (OEH).

OPEN TO:               All Interested Candidates/All Sources

POSITION:              Project Management Assistant                                 

OPENING DATE:     April 25, 2016

CLOSING DATE:     May 6, 2016 (4:00pm)

WORK HOURS:       Full-time; 40 hours/week

SALARY:                Salary Package – at the FSN-8 Level – Beginning at J$2,575,980

The U.S. Agency for International Development (USAID) is seeking a Project Management Assistant to work on a full-time basis in the Office of Environment and Health (OEH).

BASIC FUNCTION OF POSITION

The USAID/Jamaica Project Management Assistant (PMA) is located in the (technical) Office of Environment and Health (OEH) and reports directly to the OEH Office Director.  The PMA contributes to and supports activities on Environment/Global Climate change (GCC), HIV/AIDS (PEPFAR).  With minimal supervision and guidance from the Office Director, the PMA provides programmatic support to the OEH team.  The PMA manages the OEH procurement plan in consultation with the Program Office and encompasses a good basic understanding of the substantive work of the technical office.  The PMA also provides administrative support in the absence of the OEH Administrative Assistant.

A full copy of the PD may be accessed from: Position Description [PDF, 202K] 

MINIMUM REQUIREMENTS & QUALIFICATIONS

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item.  Failure to do so may result in a determination that the applicant is not qualified.

a) Qualifications:

1. EDUCATION:  A Bachelor’s degree in one of the following disciplines: Business, management, finance, accounting, economics development studies, international affairs, international relations, or a related field is required.

2. PRIOR WORK EXPERIENCE: Three (3) to five (5) years of project administration or other related technical experience is required.

3.  POST ENTRY TRAINING: Post-entry training related to USAID policies, procedures, systems and formats will be provided.  Additional USAID and/or other appropriate training may be provided, based on availability, job relatedness, and availability of funding as identified in the yearly Work Development Plan (WDP) and agreed upon with his/her supervisor.

4. LANGUAGE:  Level IV – Fluency in speaking, reading and writing English is required.  Mastery of English grammar, spelling, punctuation paragraph and sentence structure is required. 

5. JOB KNOWLEDGE: Demonstrated proficiency in preparing/formatting/completing various acquisition and approval documents, budgets, spreadsheets for financial analysis, Action Memoranda, reports and various forms of correspondence efficiently and with minimal errors.  Thorough knowledge of programmatic and administrative office procedures and project administration practices are required.  Must be able to interpret and correctly apply instructions outlined in the Automated Directive System (ADS) and other Mission Orders, policies, procedures and regulations.

6. SKILLS AND ABILITIES: 

• Sound Financial and Project Management background.
• Extreme accuracy and efficiency in typing, including the ability to prepare documents in a professional and competent manner with minimal editorial changes required prior to distribution.
• Ability to take initiative to organize, prioritize, and follow through on work assignments.
• A high level of proficiency in word processing, spreadsheet, presentation, and database software and in other computer skills.
• Ability to prepare independently and to contribute technically to reports and documents related to OEH activities, especially those related to financial and budgeting matters, such as accrual, pipeline, budget variance, budgets and performance data.
• Ability to create and edit charts, tables, graphs and presentations, using PowerPoint, Word, and Excel software with minimal assistance.
• Demonstrated working knowledge of administrative filing systems and project administration techniques.
• Excellent interpersonal skills.
• Ability to effectively gather, interpret, and report on data obtained from a variety of sources.
• Ability to differentiate between solid and questionable data sources;
• Ability to effectively communicate with individuals on project management issues orally and in writing.
• Ability to operate effectively in a team environment and to work efficiently on an independent basis.

FOR FURTHER INFORMATION:  The complete position description listing all of the duties and responsibilities may be accessed from:

https://www.usaid.gov/sites/default/files/documents/1862/USAID_Jamaica_Project_Management_Assistant_PD_Final.pdf

SELECTION PROCESS

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.  
    
2. Current employees serving a probationary period are not eligible to apply. 
    
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

TO APPLY

Interested applicants for this position must submit the following or the application will not be considered:

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website, and a current resume or curriculum vitae; plus any other documentation (certificates, awards) that relate to the qualification requirements of the position as listed above.
    
2. A combination of both; i.e. Sections 1 -24 of the DS-174 along with a listing of the applicant’s work experience attached as a separate sheet; or
    
3. A current resume or curriculum vitae that provides the same information found on the DS-174 (see section 3A below for more information); plus
    
4. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the DS-174.

Failure to do so will result in an incomplete application.

                A. Position title
                B. Position grade
                C. Vacancy announcement number (if known)
                D. Date available for work
                E. First, middle, & last names as well as any other names used
                F. Date and place of birth
                G. Current address, day, evening, and cell phone numbers
                H. U.S. citizenship status (Yes or No) or status as a U.S. Permanent Resident (Yes  or No; if yes, provide a number)
                I.  U.S. Social Security Number and/or Taxpayer Identification Number
                J. Eligibility to work in the country (Yes or No)
                K. If required, state special accommodations the Mission needs to provide to help you perform the essential duties of the job
                L. If applying for position that includes driving a U.S. Government vehicle, state your driver’s license class / type 
                M. Days available to work
                N. List any relatives or members of your household that work for the U.S.Government (include their name, relationship, & agency, position, location)
                O. Eligibility for U.S. Eligible Family Member or Veterans hiring preference
                P. Education
                Q. Licenses, skills, training, memberships in professional organizations, & recognition/honors
                R. Language skills
                S. Work experience
                T. References

SUBMIT APPLICATIONS:

Via E-mail:
Application forms may be emailed in PDF form to jmjobs@usaid.gov with title "Project Management Assistant - <Your Name>" without the quotation marks and angle brackets.

Via hard copy:            
EXO USAID/Jamaica
Attention: Vilma Keane
142 Old Hope Road
Kingston 6

CLOSING DATE FOR THIS POSITION:  May 6, 2016 at 4:00pm
 

EQUAL EMPLOYMENT OPPORTUNITY: 
The US Mission in Jamaica provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.